Submissions
Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.- Manuscript not previously published or under review elsewhere (or overlap fully explained to the Editor).
- Please download the submission checklist form here and upload the filled form at the next step along with the manuscript.
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Covering letter element to include in your cover letter (Author must submit this in Pre-Review Discussions)
You Must address the covering letter to the Sudan JMS.
Cover letter should Demonstrate that your work is original
Which of the following Enhancing the QUAlity and Transparency Of health Research (EQUATOR) reporting guidelines or checklists did you use when preparing your manuscript? (e.g., CONSORT, STROBE, PRISMA, AGREE, CARE, etc.) Please specify.
Why It is important to consider your work at SJMS?
Transfer copyrights to the Sudan JMS statement included in the cover letter.
All authors emails are included at the end of your cover letter
Singed by the corresponding author (can be electronically signed) -
Manuscript Type, Title & Keywords
Manuscript type obvious from the title (Original Article, Review, Case Report, etc.).
Title and keywords verified against MeSH via https://meshb.nlm.nih.gov/MeSHonDemand.
Narrative reviews either (a) commissioned by SJMS or (b) address current Sudanese health-care challenges. -
Author Information (Title Page) including:
Authors Full names (first & last highlighted), degrees, official titles, institutional addresses, emails, ORCID iDs. Corresponding author: name, degree, title, email, phone (optional social accounts). ORCID iDs. -
Ethics & Consent:
Ethical-committee name, approval number/date or waiver stated.
Human consent: Written, Oral (+ justification), None (+ explanation)
Animal studies: approval from appropriate body uploaded.
Clinical trials: registration ID supplied. -
Funding & Sponsorship:
None or complete details: grant numbers, sponsor names, URLs, authors funded, plus funder role in study design / data collection / analysis. -
Reporting Guidelines & Study Design:
EQUATOR checklist uploaded (CONSORT, STROBE, PRISMA, SRQR/COREQ, SPIRIT, STARD, AGREE/RIGHT, ARRIVE, SQUIRE, CHEERS, Other).
What was you Sample-size calculation (if applicable).
Any Deviations from protocol explained. -
Methodology & Reproducibility Essentials:
Study design, setting, period, inclusion/exclusion criteria, recruitment process.
Interventions/exposures and outcome measures described in detail (validated tools cited).
Data-collection tools/procedures and statistical methods (software, missing-data handling, subgroup/sensitivity analyses). -
Results Presentation:
Results follow Methods order; all prespecified outcomes reported with participant numbers & exclusions.
Descriptive statistics & Inferential statistics, effect sizes, 95 % CIs, p-values provided.
Missing-data extent and handling reported.
Tables/figures numbered, referenced once, not duplicating text. -
Discussion & Conclusions:
Key findings interpreted (not restated); compared with supporting and conflicting literature.
Strengths, limitations, potential biases discussed.
Practical/policy implications and future-research directions linked to results.
Conclusions proportionate to data, acknowledging limitations.
Explicit statement of the study’s wider-field implications included. -
Final Checks:
Implications for the wider field stated in Conclusion.
Completed SJMS Submission Checklist (this form) attached. -
Artificial-Intelligence Use:
(Skip if AI not used.)
AI system(s): ____________________________________________
Sections with AI input: ____________________________________
Human review/revision performed Yes/No
Independent verification of AI output Yes/No
AI use described in Abstract/Methods Yes/No -
Declarations & Supplementary Material:
Author-contribution statement (CRediT).
Conflict-of-interest statements for all authors.
Data-availability statement.
List of abbreviations/symbols.
Acknowledgements (optional).
Appendices / supplementary files (e.g., protocols, checklists, raw data) uploaded. -
Reference Quality & Style:
Distribution of reference must follow ≥ 50 % references ≤ 5 years old; ≤ 30 % between 5–10 years; ≤ 20 % > 10 years (foundational only).
Majority peer-reviewed; predatory journals and excessive self-citation Not acceptable.
To include at least ≥ 1–2 recent high-quality review articles (where appropriate).
URLs provided where available; endnote/reference manager output matches SJMS style exactly. - The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines section.
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The endnote references are styled according to the
journal's style guide . - If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
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Manuscript Formatting & File Preparation:
File type: Word, OpenOffice, RTF, or WordPerfect.
Single-spaced, 12-pt font; italics (no underlining); figures & tables after Results section.
Text adheres to Author Guidelines; blind-review rules followed if submitting to a peer-reviewed section.
Original Research Article
Research articles must report original primary research and must include, at the time of initial submission, the reporting checklist that corresponds to the study design.
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Data transparency: All datasets on which the conclusions rely must be provided in the main manuscript or as supplementary files.
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Diagnostic-accuracy studies: Authors must upload the STARD checklist for the reporting of studies of diagnostic accuracy (Bossuyt PM, Reitsma JB, Bruns DE, Gatsonis CA, Glasziou PP, Irwig LM, et al.; Ann Intern Med 2003;138:40-4) at http://www.stard-statement.org/.
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Observational studies: Authors must upload the STROBE checklist, the full list of items that should appear in observational-study reports, at http://www.strobe-statement.org/.
Case Report
Case reports must follow the CARE (CAse REport) Statement and Checklist—the EQUATOR Network guideline designed to ensure complete, transparent reporting of clinical cases.
Quality and transparency: The CARE checklist provides the structured framework that guarantees every essential clinical, diagnostic, and outcome detail is included, making your report maximally informative and usable. https://www.equator-network.org/reporting-guidelines/care/
Mandatory upload: Authors must attach the completed CARE checklist at the time of initial submission.
Compliance enforcement: Manuscripts submitted without the CARE checklist will be returned for completion before peer-review can begin.
Review Article
Review articles—whether systematic reviews, meta-analyses, or narrative reviews—must comply with the appropriate EQUATOR or discipline-specific reporting checklist at the time of initial submission.
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Scope and rigour: A review must present a pre-specified search strategy, critical appraisal, and synthesis that answer a clinically relevant question in an evidence-based, balanced, patient-oriented manner.
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Checklist requirements:
• Systematic reviews / meta-analyses: upload a completed PRISMA checklist (Moher D et al., 2009; http://www.prisma-statement.org).
• Meta-analyses of observational studies: upload a completed MOOSE checklist (Stroup DF et al., 2000).
• Narrative (non-systematic) reviews: upload a completed SANRA checklist—Scale for the Assessment of Narrative Review Articles (Baethge C, 2019; https://doi.org/10.1186/s41073-019-0064-8). -
Mandatory upload: The relevant checklist(s) must be attached with the manuscript.
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Compliance enforcement: Submissions lacking the required checklist will be returned to authors for completion before peer review can begin.
A letter to the Editor
Letters to the Editor may be submitted to ask questions or offer further contributions in response to work that has been published in the Journal. Letters do not include an abstract. The text for letters to the editor should not exceed a total 1,200 words. It includes references (not to exceed 15), figures (not more than 2) and tables (not to exceed 2). Subdivisions of sections are encouraged to help orient the reader but should be general, such as “The Study” and “Conclusions”. Letters to the editor are generally updates on recent infectious disease trends and research, but may also respond to recent articles published in SJMS.
Short communications or commentaries
Short communications or commentaries are related to current developments in medical field and their scientific and social aspects.
It includes abstract, references (not to exceed 25), figures (not more than 2) and tables (not to exceed 2). The text for short communication or commentaries should not exceed a total 2,000 words.
Subdivisions of sections are encouraged to help orient the reader.
Clinical Trial
Randomized controlled trials must adhere to the CONSORT (Consolidated Standards of Reporting Trials) Statement—the international standard for complete and transparent reporting of parallel-group RCTs (Moher D, Schulz KF, Altman DG, for the CONSORT Group; JAMA 2001;285:1987-91; http://www.consort-statement.org/).
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Quality and transparency: The CONSORT checklist and flow diagram ensure that study design, randomisation, blinding, participant flow, outcomes, and statistical analysis are reported in full, enabling readers to appraise trial validity and replicate methods.
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Mandatory upload: Authors must submit the completed CONSORT checklist and the CONSORT participant-flow diagram with the manuscript at initial submission.
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Compliance enforcement: Manuscripts lacking the checklist and diagram will be returned for completion before the peer-review process can commence.
Guest Editorial
Guest editorial is an invited editorial about specific important topic. It is seen by the Editor-In-Cheif. It does not require abstract.
Book Review
A book review is a decription, critical analysis, and/or evaluation of the quality, meaning, and significance of a book.
What should a good book review include?
The book's title and author. A brief summary of the plot that doesn't give away too much. Comments on the book's strengths and weaknesses. The reviewer's personal response to the book with specific examples to support praise or criticism.
Brief Report
Brief reports are similar to original research in that they follow the same rigor, format and guidelines, but are designed for small-scale research or research that is in early stages of development. Brief reports are much shorter than manuscripts associated with a more advanced, larger-scale research project.
How do you write a brief report?
For a brief research report, you will probably include the following stages:
- Short summary. This summarizes the main points of the research. ...
- General background. This puts the research in the wider context by giving brief details of the subject and the state of present research.
- Purpose.
- Procedure.
- Results
- Conclusion.
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